BICS Annual Conference Case Study

Introduction

TheEventsPros.com were appointed as the event delivery partner for the BICS Annual Conference, hosted over two days at the iconic Titanic Belfast. Bringing together professionals, leaders, and innovators from across the sector, the conference required a seamless blend of logistics, production, and attendee experience.

Our role covered full-service delivery, including onsite operations, technical management, stage coordination, speaker support, delegate flow, exhibitor management, and venue liaison. The objective was simple: ensure BICS could focus on their content and community while we handled everything else.

Our Approach

Working closely with the BICS leadership team, we built a detailed operational plan tailored to the venue’s unique layout and the event’s ambitious agenda. Our onsite team ran the live environment end-to-end, coordinating transitions, managing the programme timing, supporting keynote speakers, and ensuring sponsors and exhibitors were well-looked after.

Across both days, our focus was on precision execution, maintaining a calm and structured atmosphere behind the scenes so that the attendee experience remained smooth, professional, and engaging.

Highlights of Delivery

• Fully managed two-day conference operations

• Speaker and stage management across all sessions

• Exhibitor and sponsor coordination

• Registration, delegate flow, and programme timing

• Technical oversight with venue and AV teams

Belfast: A City That Delivers for Conferences

Belfast once again proved why it continues to rise as one of the UK and Ireland’s most reliable conference destinations. Travel is easy, quick, and affordable, with direct connections from major cities across Great Britain. Delegates benefit from excellent transport links, cost-effective travel options, and a wide choice of accommodation to suit every budget, all located within a compact and walkable city centre.

But a successful conference is about more than learning, keynote sessions, and professional takeaways. It’s also about building community, strengthening relationships, and creating the space for new friendships and collaborations to form. Belfast excels at this. The warmth of its people, the character of its venues, and the energy of its food, drink and hospitality scene all combine to create an environment where delegates feel welcome, relaxed, and ready to engage.

As a Professional Conference Organiser, our job is to design the days and the nights that make these connections possible — the transitions, the networking moments, the social settings, the shared experiences. Belfast makes that easy. With world-class venues like Titanic Belfast and a city packed with atmosphere, character, and quality, it consistently comes up trumps as a place where conferences feel meaningful and memorable. And as a Visit Belfast Partner, TheEventsPros.com can help organisations pitch, plan, and select Belfast as the host city for their next major event.